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By Steven M. Bragg,Edwin Burton

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Offers a 2/10, N/30 payment schedule (2 percent discount if paid within 10 days of invoice, the net amount due within 30 days), it will ship on July 1, having incurred expenses in May and June, but not expect payment until July 10 or August 1. The timing of cash flows, the revenue portion, and the expense portion of the plan must be coordinated to ensure that adequate funds are on hand (cashflow budget) to meet expected operations. For this example, there is a negative cash flow for at least two and a half months.

The process of reevaluating insurance coverage may be a significant task, requiring a major allocation of time and resources. However, the returns could be equally significant if you realize substantial savings resulting from a renegotiation of the insurance policy and rates. Another concern with fixed costs is the method of allocation of those costs among different products or services. Fixed costs are often assigned in an arbitrary manner, creating an unrealistic profit or loss statement for each product.

By doing so, the human resources staff members can tell when specific positions must be filled, so that they can time their recruiting efforts most appropriately. This budget also provides good information for the person responsible for the facilities budget, since he or she can use it to determine the timing and amount of square footage requirements for office space. Rather than being a stand-alone budget, the staffing budget tends to be one whose formulas are closely intertwined with those of all other departmental budgets.

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Accounting and Finance for Your Small Business by Steven M. Bragg,Edwin Burton


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